Privacy Policy – AI Company

1. Who We Are

This website is operated under the brand AI Company by:

Data controller: Alexander Poplavsky Solutions
Sole proprietorship registered in Poland
NIP: 6793244414
REGON: 522664836
Registered address: ul. Brneńska 4, 61-131 Poznań, Poland
Email: contact@aicompany.limited

2. What Data We Collect

We only collect personal data that you actively provide or that is technically necessary to deliver the website.

Contact form: name, email address, message content.
Direct email contact: any data contained in emails you send to us.
Scheduling calls (Calendly): data you provide when booking a call (e.g. name, email, meeting details). This is processed via Calendly as a separate service.
Technical logs: standard server logs such as IP address, date and time of request, requested URL, and basic browser information, collected by our hosting and infrastructure providers for security and operational purposes.

3. Why We Process Your Data (Legal Basis)

We process your personal data for the following purposes and on the following legal bases under the GDPR:

Handling inquiries: to read and respond to your messages sent via the contact form or email.
Legal basis: your consent (Article 6(1)(a) GDPR) and our legitimate interest in communicating with potential and existing clients (Article 6(1)(f) GDPR).
Scheduling and holding calls: to organise, confirm, and conduct meetings.
Legal basis: your consent and, where relevant, taking steps prior to entering into a contract (Article 6(1)(b) GDPR).
Security and operation of the website: to ensure the website is secure and functions correctly (e.g. preventing abuse, troubleshooting issues).
Legal basis: our legitimate interest in maintaining the security and proper functioning of the website (Article 6(1)(f) GDPR).

4. How Long We Keep Your Data

Contact form and email correspondence: normally up to 24 months from the last communication, or longer if required by law or necessary to establish, exercise, or defend legal claims.
Calendly bookings: for the period necessary to manage the meeting and any follow-up, in line with Calendly’s own retention policies.
Technical logs: typically retained for a short period (up to several months) for security and operational purposes.

You may request deletion of your data earlier where the law allows (see “Your Rights” below).

5. Who Has Access to Your Data

We do not sell your personal data. We may share it only with trusted service providers where necessary to run this website and our services, for example:

Hosting and infrastructure providers (for the website and contact endpoint).
Email service providers (to send and receive email).
Calendly (for booking and managing calls).

These providers act as data processors and process data only on our instructions. Some providers may be located outside the European Economic Area (EEA); in such cases, we rely on appropriate safeguards such as standard contractual clauses where required by law.

6. Your Rights

Under the GDPR, you have the following rights in relation to your personal data:

Right of access – to know whether we process your data and to obtain a copy.
Right to rectification – to have inaccurate or incomplete data corrected.
Right to erasure – to request deletion of your data in certain circumstances.
Right to restriction of processing – to limit how we use your data in certain cases.
Right to data portability – to receive your data in a structured, commonly used format where applicable.
Right to object – to object to processing based on our legitimate interests.
Right to withdraw consent – where processing is based on consent, you can withdraw it at any time, without affecting the lawfulness of processing before withdrawal.

To exercise any of these rights, please contact us at contact@aicompany.limited.

You also have the right to lodge a complaint with a supervisory authority. In Poland, this is:
President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych). More information is available on the authority’s official website.

7. Cookies and Tracking

This website currently does not use analytics or marketing cookies. Technical logs and basic data generated by your browser are collected by our hosting and infrastructure providers as described above, for security and operational purposes.

8. Changes to This Policy

We may update this Privacy Policy from time to time, for example to reflect changes in the law or how we process data. The latest version will always be available at https://aicompany.limited/policy.